# Team and roles

> Invite people to a workspace and decide what each of them can do.

## Invite someone

1. Go to **Settings → Members** and choose **Invite member**.
2. Enter their email address and, on the Advanced plan, pick their role.
3. They get an email with a link to join. Until they accept, the invite is listed under **Pending invitations**, where
   you can revoke it.

**Invite link** is the alternative to email: create a link, share it however you like, and anyone who opens it can
join. Give it a name so you remember where you shared it, and revoke it when you're done.

Owners and admins can invite people. Your plan sets how many people a workspace can have: Standard is for one person,
Pro allows three, and Advanced has no limit. See [Plans and billing](https://orbitwrite.com/docs/guides/workspace/billing).

## Roles

Roles are part of the Advanced plan. On Standard and Pro, everyone who joins is a member, and members publish directly.

| Role        | What they can do                                                                            |
| ----------- | ------------------------------------------------------------------------------------------- |
| **Owner**   | Full access, including billing and deleting the workspace. The person who created it.       |
| **Admin**   | Manages members, billing, API keys and every workspace setting. Can't delete the workspace. |
| **Manager** | Runs channels, posts, campaigns and approvals. No access to members, billing or API keys.   |
| **Member**  | Creates and schedules posts, and requests approval to publish them.                         |

Each role can do everything the one below it can. A few things worth knowing:

- **Publishing.** On Advanced, members can't publish on their own: their **Post now** and **Schedule** become
  **Request approval**, and a manager, admin or owner signs the post off. See [Approvals](https://orbitwrite.com/docs/guides/collaboration/approvals).
- **Channels.** Owners, admins and managers connect, reconnect and disconnect channels. Members use them.
- **Settings.** Members can read most workspace settings but not change them.

The full list of permissions, which also applies to API keys, is in the
[permissions reference](https://orbitwrite.com/docs/developers/reference/permissions).

## Change a role or remove someone

On **Settings → Members**, open the member's menu to change their **Role** or **Remove from workspace**. Removing
someone doesn't delete their posts.

To leave a workspace yourself, choose **Leave workspace**. The owner can't leave; delete the workspace instead, from
**Settings → Team**.

## When there are more people than the plan covers

If a workspace has more members than its plan includes (after a downgrade, for example), the extra people are
**paused**, not removed. A paused member can still sign in and read everything, but can't make changes. Owners and
admins choose who holds the plan's seats: choose **Make active** on the person who should.